Tuesday, March 7, 2017

Step Up Your Outlook Experience with Add-ins

Microsoft allows users to enhance their Outlook experience by integrating Add-ins for increased productivity and functionality.

In order to use an add-in, you must first sign in to the Outlook Web App.

This can be accomplished by going to https://webmail.uhd.edu and then logging in with the correct UHD username and password.

Once logged in, Add-ins can be accessed by clicking the gear on the right side of the user's name and then selecting Manage apps.  

From there, various add-ins can be installed from the Office Store, from a URL, or from a downloaded file.

From the Office Store, a user can install all sorts of add-ins which allow features such as sending Starbucks gift cards, saving messages to Evernote, scheduling emails, tracking packages, and more.

A word of caution:  It is wise to limit the number of add-ons that are installed in order to avoid possible crashes of the application or slowing it down tremendously.

Tuesday, February 21, 2017

Creating a Group in Zoom

In addition to hosting and participating in video conferencing meetings in Zoom, another popular feature is the use of Groups for messaging.

This feature allows you to send group chats, files, screen captures, and images.  You can also start meetings with or without video for your groups.

How to Create Groups in Zoom

1) Log into your UHD Zoom account.

2) Click the Contacts menu item.

3) Click the +Add Group button on the upper right.

4) Name the group and choose members to invite.

5)  Click the Create button and your group has been created.

Monday, February 6, 2017

Launching a Zoom meeting and Inviting Guests

Launching a meeting in Zoom

With the Zoom application open, a meeting host can initiate a meeting in three different ways.

1)  By clicking the Start with video button, the host can initiate a meeting with his/her webcam activated.

2)  By clicking the Start without video button, the host can initiate a meeting in which the webcam is non automatically turned out.

3)  The final way to launch a meeting is to Click the Meetings tab and then to click Start under the Personal Meeting ID area.  This would allow a host to launch a meeting in a space where the meeting credentials are always the same.

Inviting Guests

To invite guests to a meeting that is already in progress, the host should click the Invite button and then either select a mail service to open with pre-defined invitation text or select the Invite by Contacts tab to invite Contacts from within the UHD Zoom community.

Additionally, the host can copy the direct URL to the meeting or the full invitation text and share it in any way desired.

Monday, January 23, 2017

How to Turn an Email in a Calendar Appointment

In Outlook 2013, there are two quick ways to generate a calendar appointment from a received email.  This task helps to promote productivity and can also eliminate unwanted emails that go back and forth in an attempt to schedule a meeting.

Method 1:  Dragging and dropping the email

If the details of a meeting or request for a meeting are inside of the received email, you can simply drag the email message from your Inbox to the Calendar Icon at the bottom of your Outlook screen.

This will make a new appointment that you can edit and then save or send to your desired recipients.

Method 2:  Clicking the Meeting shortcut

Another method of creating a meeting or appointment from an email is to click the Meeting icon while viewing an email.  This icon is located in the ribbon area at the top of the Outlook screen. 

From the Meeting screen, you can add recipients and adjust the requested meeting time.  You can also include a message in the body of the email that will be sent to invitees.

For additional assistance with Meeting Requests and shortcuts, feel free to contact us at 713-221-8200 or request training.

Thursday, May 7, 2015

How to Export and Import Course Packages in 10 steps.

1. Go to the Course that you would like to export to the May or Summer Semester (located in: https://bb2.uhd.edu).

Under the Control Panel, click on Packages and Utilities.

2. The list of options for packages and utilities will include, "Export Package/Archive Course"
Click on Export/Archive Course
3. Click on Export Package inside the Export/Archive Course Dashboard.
4. In "File Attachments" leave the options as default. Unless you are using Softchalk inside of your Course.*

For Course Materials, click on Select All.

5. The process can take a few minutes, but when it is finished you will be able to download a zip file to your computer.
6. Go to the course where you need to place the content. Go to Packages and Utilities and select "Import Package/View Logs"
7. Click on "Import Package" inside of the dashboard.

8. Click on "Browse My Computer" to find the Zip file and attach the file.

 9. Under "Select Course Materials" click on "Select All"
10. Click on the Submit Button at the bottom of the screen.

For additional assistance, you can view our documentation for Exporting and Importing Course Packages

You can also contact us at 713-221-2786 or bb@uhd.edu

*Note: If you are using softchalk in your course, when packaging your course the "File Attachments" should be set to:

Course File Default Directory: Copy links and include copies of the files in the course default directory.

Files Outside of the Course Default Directory: Copy links and include copies of the files outside of the course default directory.

Thursday, February 19, 2015

Blackboard Foundations Course

Blackboard Foundations is designed to give instructors essential skills for teaching online using the tools found within the Blackboard Learning Management System. After completing this course, you should know how basic tools function within the online course environments, and walk away with tips and best practices for making your online course a success.

We are excited that you have chosen to complete this course. Remember this course is offered both online and in person. (Click Here To Find Times and Dates For The Face To Face Sessions)

Recommended Apple and Android Apps

Duolingo (iOS and Android)
This app will help you learn a language on the go. Whether you are waiting for a meeting or on the rail on the way to lunch, spend it leveling up your proficiency in the language of your choice.  You can take quick assessments to skip levels or go through the lessons.

Evernote App Icon
Evernote (iOS and Android)
One of the best note-taking app in both the iOS and Android app store, this app will let you write, record, and capture your notes and store them in the cloud. Use its tag and notebooks system to organize your notes and make them easier to find.

Note: Be sure to check out our class on Evernote by Devin Dabney. 
Evernote Scannable icon

 Evernote Scannable (iOS only)
This app is from the same company as Evernote. It scans and captures images of your papers to save and share. Reduce your paperwork and hassle by keeping a copy of your papers online.

iStudiez Pro App icon
iStudiez Pro (iOS, OSX and Windows)
Voted the Best College Student App of 2011, it lets your students track their schedule, office hours, affiliation, and contact information. It has a special section for keeping track of their assignments and managing their tasks. Your students can track their Grade or GPA based on the assignments and supports weighted or non-weighted assignments, the GPA calculator is available for past and current semesters. Last of all, it will notify your students of pending tasks and upcoming classes and events. If you see a lot of students using their mobile devices, you can recommend this app. It also has a free version called iStudiez Lite

Thursday, February 5, 2015

Using Zoom in the Classroom

What is Zoom?
Zoom is a software tool that unifies cloud video conferencing, simple online meetings, and group chat into one easy-to-use platform.  The University of Houston-Downtown released it to faculty, staff, and students in the fall of 2014

What are some ways I can use Zoom for office hours?
  • You can pre-schedule upcoming office hours sessions - By scheduling an upcoming meeting in Zoom, you can generate a link that can be shared with students to virtually join you at the appropriate time.
  • You can meet with individual students about assignments or tests - If you would like to meet with a student form the comfort of your office or home, you can start a meeting and invite the student to join your directly from Zoom.
  • You can meet with groups to discuss projects - Because Zoom has functionality to allow up to 25 people to join a virtual meeting, you can also meet with groups who may have a desire to discuss a project, presentation, or assignment.

What are the benefits?
  • Zoom is provided, free of charge, for all faculty, staff, and students.
  • Zoom is very easy to install and use
  • Zoom allows for recording meetings
  • Zoom allows for screen share for the host and participants
  • Zoom can be used even if a user does not have a webcam or the ability to show video
  • Zoom is simple enough, yet robust enough to help you accomplish most of your desired meeting tasks 

How do I get Zoom?

Zoom can be downloaded from the UHD portal at http://uhd.zoom.us.  For a quick video on signing into Zoom visit https://uhdhml.uhd.edu/Play/181

If you are interested in further training on Zoom, please check our training page for upcoming dates or simply contact someone in the TTLC to schedule a one-on-one session.