Tuesday, June 20, 2017

Edit and Fill Forms with PDFescape

Employees who work in office settings may often be asked to print out a PDF form, fill it out, and then turn it in to the designated recipient.

Depending on your handwriting, the availability of a printer, and other factors, you may seek an alternative to hand writing the information that is requested on the form and then scanning it.

As a convenience to users, some forms are converted to fillable forms which allow the fields to be easily typed in the respective places, but what if that is not the case?

One way to still have the ability to type on forms is to use a website called PDFescape.com.

With the site, you can Upload PDFs that are less than 10 megabytes and 100 pages with the ability to open the PDF files, edit them, and fill out fields on the form.

To access the FREE software, visit https://www.pdfescape.com/ and click the Free Online button.

Upon clicking the Free Online button, users can choose to  Upload a PDF or load a PDF from the Internet.

From there, the menu allows the ability to insert text, images, freehand drawing and more.  Once the additions and modifications are made to the PDF, it can then be saved and used as desired.

Friday, June 9, 2017

Math in Microsoft Word?

When it comes to Microsoft Word, most people only think about its word processing capability.  There are also other features that can be used as well.  One of those features is calculating Math Equations.

While in a document, the Calculate command can be added to the Quick Access Toolbar.

From the File menu, navigate to Options.
Click the link for Quick Access Toolbar and then select All Commands from the "Choose commands from" drop-down.

Select Calculate from the list and then click Add to move the command to the Quick Access Toolbar.


Once you click "Ok", you can then type a mathematical equation in your document, highlight it, and then click the Calculate.

The answer appears near the bottom of your screen.

Wednesday, May 24, 2017

How to Schedule Emails in Outlook

How to Schedule Emails in Outlook

While in a new message or replying to a message, complete the following steps:

1)  Go to the Options tab at the top of the Screen.

2)  Click the Delay Delivery link

3)  In the Properties window, choose the date and time when you want the email to go out.

4)  Once you click Close, the email will be prepared for scheduling.  After you compose the email and click Send, it will go out at the scheduled time.

Monday, May 15, 2017

Learn the Shortcuts to Become an OneNote Ninja

OneNote is a robust note taking tool that has a wide variety of tools and options, like recording your own voice, taking screenshots, add files or embed other Microsoft office formats. Below is a list of shortcuts that will help you master OneNote.

When you have an active curse in a OneNote Tab, CTRL+A selects all the text in the window.

Press this shortcut when you want to add a file, of any format type, into your notes.

Looking for something but you do not remember in which note or notebook it was saved to? Use this shortcut to expand the search tab and look through all of your documents.

When you have notes that you are ready to share with others, or need another pair of eyes. Use this shortcut to automatically load your notes into a new Outlook Email Draft.

For a more extensive list of shortcuts, click here

Tuesday, April 4, 2017

Quickly Formatting Documents with the Format Painter

The Format Painter in Microsoft Word is a very useful tool for mimicking the formatting of a word or phrase that already exists in the document.

This tool allows users to very quickly copy the spacing, font styles, colors, and more from one place to another.

In order to use the Format Painter, simply highlight the text that is formatted as desired.

Click the Format Painter icon in the Home menu.

Using a single click of the Format Painter will allow you to highlight one additional sentence or section of text and it will update to the desired style.  By double-clicking the Format Painter, the copied style can be applied to multiple words or areas.  To turn off the Format Painter after double clicking, you can simply click the icon again to turn it off.

The Format Painter not only works on text, but it also can work on certain types of drawings or graphics.

Give it a try today and boost your productivity!

Tuesday, March 7, 2017

Step Up Your Outlook Experience with Add-ins

Microsoft allows users to enhance their Outlook experience by integrating Add-ins for increased productivity and functionality.

In order to use an add-in, you must first sign in to the Outlook Web App.

This can be accomplished by going to https://webmail.uhd.edu and then logging in with the correct UHD username and password.

Once logged in, Add-ins can be accessed by clicking the gear on the right side of the user's name and then selecting Manage apps.  

From there, various add-ins can be installed from the Office Store, from a URL, or from a downloaded file.

From the Office Store, a user can install all sorts of add-ins which allow features such as sending Starbucks gift cards, saving messages to Evernote, scheduling emails, tracking packages, and more.

A word of caution:  It is wise to limit the number of add-ons that are installed in order to avoid possible crashes of the application or slowing it down tremendously.

Tuesday, February 21, 2017

Creating a Group in Zoom

In addition to hosting and participating in video conferencing meetings in Zoom, another popular feature is the use of Groups for messaging.

This feature allows you to send group chats, files, screen captures, and images.  You can also start meetings with or without video for your groups.

How to Create Groups in Zoom

1) Log into your UHD Zoom account.

2) Click the Contacts menu item.

3) Click the +Add Group button on the upper right.

4) Name the group and choose members to invite.

5)  Click the Create button and your group has been created.