How to Turn an Email in a Calendar Appointment

In Outlook 2013, there are two quick ways to generate a calendar appointment from a received email.  This task helps to promote productivity and can also eliminate unwanted emails that go back and forth in an attempt to schedule a meeting.

Method 1:  Dragging and dropping the email

If the details of a meeting or request for a meeting are inside of the received email, you can simply drag the email message from your Inbox to the Calendar Icon at the bottom of your Outlook screen.

This will make a new appointment that you can edit and then save or send to your desired recipients.

Method 2:  Clicking the Meeting shortcut

Another method of creating a meeting or appointment from an email is to click the Meeting icon while viewing an email.  This icon is located in the ribbon area at the top of the Outlook screen. 

From the Meeting screen, you can add recipients and adjust the requested meeting time.  You can also include a message in the body of the email that will be sent to invitees.


For additional assistance with Meeting Requests and shortcuts, feel free to contact us at 713-221-8200 or request training.